How do I calculate work hours with breaks?

Start with the total time between clock in and clock out, then subtract unpaid break minutes. The remaining time is the actual worked time that should be counted for payroll or timesheets.

How do I convert time card hours to decimals?

Take the final worked time, convert it into total minutes, and divide that number by 60. For example, 8 hours and 30 minutes becomes 510 minutes, and 510 ÷ 60 equals 8.50 decimal hours.

Can I use this time card calculator for payroll?

Yes. This time card calculator is built for payroll-style workflows where you need to track daily shifts, subtract breaks, and review the final hours in decimal format before entering them into a payroll system.

Can I download my weekly time card?

Yes. Click the Download CSV button to export each day, the clock in and clock out times, break minutes, and the final decimal hour totals for your weekly record.

Does this time card calculator handle overnight shifts?

Yes. If clock out is earlier than clock in, the calculator treats the shift as crossing midnight. A 10:00 PM to 6:00 AM shift is 8.00 hours before breaks.

Can I calculate two weeks at once?

This page totals one week at a time. For two weeks, run each week and add the two decimal totals.

How do I handle a paid lunch break?

Do not enter a paid lunch in the break field. Only unpaid breaks should be subtracted from the shift.

What counts as overtime on a time card?

A common US rule treats hours over 40 in a workweek as overtime, often at 1.5 times. Some states also count daily overtime. This is not legal advice. Example: 43.50 hours is 40.00 regular hours and 3.50 overtime hours.

Can I add my hourly rate to estimate pay?

Not in this calculator. Multiply the decimal hours by your hourly rate. Overtime hours are usually multiplied by 1.5 instead of the regular rate.

Is my timesheet data saved or uploaded anywhere?

No. Clock times and totals stay in your browser and are not uploaded. The site uses Google Analytics to count visits. Those visit statistics do not include the times you enter.

Payroll Tool

Time Card Calculator

Use this free time card calculator to track clock in and clock out times for each day, subtract lunch and other unpaid breaks, and count hours over 40 as overtime. It shows both standard time and decimal hours, so you can use the totals for payroll, timesheets, and billing. Everything runs in your browser — no sign-up.

Works instantly in your browser.

Weekly Time Card Track clock time, breaks, and decimal hours automatically.

Day	Clock In	Clock Out	Break (Mins)	Decimal Hours
Monday				8.00
Tuesday				8.00
Wednesday				8.00
Thursday				8.00
Friday				8.00
Saturday				0.00
Sunday				0.00

Total Work Duration

40h 00m

Standard hours and minutes after break deductions.

Total Decimal Hours

40.00

Use decimal totals for payroll, billing, and spreadsheet calculations.

How This Time Card Calculator Works

Use this time card calculator to track clock in and clock out times for each day, subtract unpaid breaks, and calculate total work hours automatically. The tool shows both standard time and decimal hours so you can use the results for payroll, employee hours, and billing.

// Time card formula

Worked Hours = (Clock Out - Clock In - Break Minutes) ÷ 60

// Example: 8:00 to 17:00 with a 60 minute lunch

1. Shift length: 9.00 hours

2. Subtract the unpaid lunch: 9.00 − 1.00 = 8.00

3. Decimal hours worked: 8.00

How to Use the Time Card Calculator

A simple workflow for payroll, timesheets, and weekly hour tracking.

1. Enter clock in and clock out times

Enter each day's clock times. 12-hour and 24-hour times both work.

2. Add lunch and other breaks

Enter unpaid break minutes for that day. 30, 45, and 60 minutes are the most common lunch lengths.

3. Check overtime, then copy or export

Hours over 40 in the week are overtime. Confirm the total, then copy it or download the CSV.

Common Shifts and Hours Worked

Net hours after breaks — the same figure a time card calculator reports for each day.

Clock in	Clock out	Break	Hours worked
9:00 AM	5:00 PM	1 hour	7.00
8:00 AM	5:00 PM	30 min	8.50
7:00 AM	3:30 PM	30 min	8.00
6:00 AM	2:00 PM	0	8.00
3:00 PM	11:00 PM	30 min	7.50
10:00 PM	6:00 AM	30 min	7.50 (overnight)
7:00 AM	7:00 PM	1 hour	11.00 (long day)

These totals show net hours after breaks — the same figure a time card calculator reports for each day.

Time Card Calculator with Lunch Breaks

An unpaid lunch is not paid time. Subtract it from the shift. A 30-minute lunch removes 0.50 hours, a 45-minute lunch removes 0.75, and a 60-minute lunch removes 1.00.

Example: 8:00 AM to 5:00 PM is a 9.00 hour shift. A 30-minute unpaid lunch leaves 8.50 hours. A 60-minute unpaid lunch leaves 8.00. If the lunch is paid, leave the break field at 0 so those minutes stay in the total.

Overtime on a Time Card

A common US rule treats hours over 40 in a workweek as overtime, often paid at 1.5 times the regular rate. Some states also count hours over a daily limit, such as 8 hours in a day. This page is not legal advice. Use the rule that applies where the work is done.

Example: a week that totals 43.50 decimal hours is 40.00 regular hours and 3.50 overtime hours. Multiply only the 3.50 by the overtime rate when you estimate pay.

Overnight and Second-Shift Time Cards

An overnight shift ends on the next calendar day. If clock out is earlier than clock in, the calculator treats the shift as crossing midnight. 10:00 PM to 6:00 AM is 8.00 hours before breaks. With a 30-minute unpaid break, the net is 7.50 hours.

This is the usual pattern for restaurants, security, and hospital shifts that run through the night. Enter the times as shown on the time clock. You do not need to add 24 hours yourself.

Converting Time Card Hours to Decimal

Payroll systems multiply decimal hours, not clock time. Divide the minutes by 60. 15 minutes is 0.25, 30 minutes is 0.50, and 45 minutes is 0.75. An 8 hour 30 minute day is 8.50 decimal hours.

Look up a single minute on the minutes to decimal chart. Convert one custom value with the time to decimal converter, or turn a decimal total back into clock time with the decimal to time converter. For a spreadsheet, see how to convert time to decimal in Excel.

Time Card Calculator FAQ

Answers to common questions about work hours, timesheets, and decimal payroll totals.

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